Choosing the Right DMS for Your Business

Implementing a DMS will cost time, money, and resources. But it might also be worth it in the long run.

FREMONT, CA:  There are several generic software platforms to choose from that can address various aspects of your business. Nevertheless, these generic software solutions typically cover only one part of your business, such as accounting, so you pay for other systems that may or may not be suitable for your dealership and end up slowing you down.

For example, a comprehensive software solution created for accounting to service all types of businesses may not be the best choice for satisfying your specific accounting requirements as a farm equipment dealer, lift truck dealer, construction equipment dealer, and so on. A completely integrated system will have innate accounting built-in from scratch that integrates industry-specific modules.

Luckily, there are dealership management solutions created for specific types of dealers. But if many are unaware of the available options, you may end up with a disappointing generic platform. At the same time, it’s challenging to sift through all the generic options to find your industry-specific DMS.

Hence, as part of the supreme guide, we’ve included tips to help cut through the noise and ensure that people choose a fully integrated DMS that suits their unique dealer needs.

Is Your Dealership Pleased with Its Current Solution?

Think about how your dealership is operating:

• What areas could be bettered?

• What is the dealership doing well?

• Is the dealership beating all its KPIs using its current software?

• What are your dealership’s short-term goals?

• What are your dealership’s long-term goals?

These are a few questions to determine whether implementing a DMS is the correct step for your dealership. You might decide to postpone employing a DMS based on your answers. Ultimately, implementing a DMS will cost time, money, and resources. But it might also be worth it in the long run.

Hence, it’s essential to recognize your dealership’s short-term and long-term goals. For instance, if your dealership plans to expand to multiple locations, it may need a DMS that can immediately update the inventory across all its sites.

Determine Your Needs and Wants

A dealer’s needs and wants will eventually depend on its unique goals as a dealership, which you will already have some idea about by this point. Conditional on the dealer, it may or may not involve all the critical features of a DMS we covered earlier, and that’s OK. The DMS you choose, however, should at the very least be able to satisfy your most essential needs.

• Needs are the non-negotiable features of a DMS that a dealership requires to operate. For instance, if a dealership outsources its payroll to a third-party company, then the accounting elements of a DMS may not be the hottest requirement for the dealer to consider when choosing a DMS.

• Wants are the abilities of a DMS that a dealership doesn’t have to depend on to manage its operations efficiently. Wants are also much more compliant than needs since they could be features of a DMS that you may choose to implement later on, whereas your demands are more time-sensitive.

Narrow Down Your DMS Options

Spotting and separating your needs and wants is essential before narrowing your search for a DMS. After you’ve segregated them, then you can take the time to dive in deep and explore the different DMS options for your business. As you explore various options, keep an open mind.

Including online research, it is also a good idea to ask others for their advice and support. Deal with friends, family, coworkers, and others in your network who may be able to share their insights. Once you’ve detected DMS solutions that seem to touch the sweet spot, create a list where you can smartly keep track of the options you bear in mind and their features.